Accounting and Finance, Financial Analyst, Financial Compliance. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. Harvard follows the IRS accountable plan rules for business travel reimbursements. \B?%U.YeV/Q|LOgt`U=jG'`+}"WuOO1Ug":b0m?zE|H&at7xv3K/cH=v,*va\]WwFa.R#:(ge49e6X$/]snmcX7u5.`X@BK4V(tG=4.Pc\6sUmc%?b\vAgwE[k$Xd'23T| How do you book travel for someone that does not have a corporate card? Lola Yao: 2-2408,Chunyan_yao@hms.harvard.edu. To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. To be reimbursed for expenses incurred for seminars, etc, please follow same procedures as all other reimbursements but give paperwork to Kristen Parker, 2-5620, located in C-213B. hTPN gq]4,=JbPz 3s6}^`D\5up0V]/* ~_. F[K@J08zzVE-ax\ZQCq kc qFrd-'Y{s:Z/s>&e p{ first-class and other extravagant travel arrangements, reimbursements or payments to permanent faculty members for commuting expenses such as parking, most fines and penalties, except cancellations directly related to business purposes. 0000002128 00000 n WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>> endobj 25 0 obj <> endobj 26 0 obj <>stream Registering enables the University to locate people quickly and provide assistance in the event of an emergency. https://travel.harvard.edu/traveling-rail. To comply with the Fly America Act, which requires the use of a U.S. flag carrier when travel is paid for by federal funds. 1/9/23 Apply Now Contact & Location 617-495-2595 Email ocsrecep@fas.harvard.edu Harvard University 54 Dunster Street Cambridge, MA OCS If you incur an expense for which you will ultimately be reimbursed by an entity other than Harvard, a Harvard account cannot be charged in the meantime. 81 0 obj <>stream If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. Travel Policy. https://travel.harvard.edu/concur See also: Forms & Templates, Card Services, Travel & Reimbursement 0000003453 00000 n Salesforce To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. Foreign Travel Guidance for International Researchers. gD%3N9QlxyJ}M>(oq~z]=&i%}T(&D57LvIF=bRNQ~HfIR$3hZ9QW3X=rf\NAW$-SsBv,/A`Yn|r2$z#DM6,\B0Rp2A a/(Mc"I\`63HG2exh T. 0000310965 00000 n 0000083468 00000 n WebWelcome to the online Refund Request Form. No Paper! Contacts HF Finance team: hffinance@fas.harvard.edu The only way to pre-pay travel expenses is by usingyour HarvardCorporate Card. WebThe HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. Job #22253-5 Schedule to be determined. Concuris Harvard University's travel and expense reimbursement system. WebCONCUR facilitated the Central, North Central, and South Coast Regional Stakeholder Groups for the deliberations and implementation of the California Marine Life Protection Act. Harvard User Support: concurhelp@harvard.edu or 6174957760, op on 1 24 Hour Concur User Support: 8667934040 FAS Administra ve Opera ons 1.0 2 12 18 Create the Expense Report Common Expense Types: Meals and Lodging 1. 0000002577 00000 n Full Time position. Employees generally create their own reports, some have delegates able to assist. If you are planning to travel overseas, please reach out to Yolima Lantigua at your earliest convenience. 0000012615 00000 n Use may be monitored, and improper use of the HarvardKey system or those resources may result in disciplinary action and civil and criminal charges. Job #22251-6 Part-time (30 hrs/wk.) You are able to add expense details and comments (e.g., recruit you are visi ng, business meal a endees) to help your delegate complete the expense report. dT$ix?*[Kv4bj5oE9q|ZMR\'PWLfq0#=G:+&8q8N Qh_%(h4V\q-G]\:VrC27>Sno3Sf*3*w2TVq_oc9emR), 8'[rkrg`V^Q b"8 How our solutions help We give businesses the power to NOTE:Version 12/01/2015.M02 posted 10/06/2021 contains minor changes to Appendix G. Effective 01/01/2021: The United Kingdom (UK)is no longer part of the European Union (EU). To download the app, access your mobile app store and search for Concur. If I book my own travel, do I need to set up myself as a travel arranger? Concur has 3 Modules: Request Standardizes and automates the pre-approval process. Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) 0000218795 00000 n 0000138747 00000 n 0000001867 00000 n Harvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. When in doubt, contact yourFinancial Office Liaison! The complete Sponsor Travel Policy is atOSP Policies. Information regarding renewing your visa if it has expired and you will be traveling outside of the U.S. Steps to take in case of forgotten, misplaced or lost travel documents, 1350 Massachusetts Avenue Meals are not reimbursed for One-day trips. NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. 2/24/2020 - Rental Accommodations and Third Party PaymentsHistorically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) and Business Expense Policy. F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U Harvard Travel Policy. Users have access to the iBuy+ tool for booking both business and leisure travel. Harvard has discounts at local properties in the Cambridge and Boston area, as well as with select chains including: Starwood - 20% off the best available rate Club Quarters offers low fixed rates to member organizations Wyndham - up to 20% off the best available rate FAD | Financial Policy Air Travel FAD | Financial Policy Attach receipts Bring to Christine for Processing (Room P-350 or MS-15) Non-Employee Reimbursement Form (pdf) Non-Employee Reimbursement Form Mailing address (Note - this is needed to make sure we have the correct Jane/Joe Smith in the system. Copy and paste this code to your website. were required to get a Form W-9 from the renting landlord. New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments NOTE: See policy clarifications to the right. Harvard University offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. 0000052164 00000 n All employee reimbursements are now processed through Concur. Learn more and register on the Harvard Training Portal. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. Traveling for Harvard-related business? Log in to Concur. wtV%y^mE*fREkbk"2_xzeS$U$+`xbu441J41I5F&3;i&F$*Z1i>g.U^ WebConcur Concur is the University system for processing employee expense reimbursements (travel, corporate card). m6`eN N>`ap,g R+ l'0kefp.ZKfH2`Ue2cl) z?s7G@b[ a0 H3 WebConcur is Harvard University's travel and expense reimbursement system. In order to avoid these potential issues, HMS has developed the following guidance: 240 Longwood Avenue, C-213 0000110330 00000 n In addition, we have created several FAS specific Concur Job Aids: Concur Setup Guide; Concur User Guide (without Delegates) Concur User Guide for Delegates; How to set up Delegates Expenses reaching AP for reimbursement after 90 days will be taxed as extra compensation, and will be submitted via payroll so that taxes are withheld. In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. were required to get a Form W-9 from the renting landlord. Ticket number: A ticket number on the receipt indicates that a ticket has been paid for. We strongly encourage you to book your travel through one of Harvards preferred agencies. As a public charity that benefits from gifts by donors and sponsored awards, Harvard University has a stewardship obligation to use its funds prudently; all Harvard University employees must use University resources wisely and in the fullest support of Harvards mission of education and research. For additional guidance on Travel and Reimbursement policies, preferred purchasing methods and vendors, and how to get reimbursed, please see the resources below: What Do I Need To Know Access Concur, Travel and Reimbursement Policies Travel Resources/Forms, Corporate/Department Cards Contact/Support, 150 Western Ave, Allston, MA 02134 Using a Harvard Preferred Travel agency will result in your automatic registration with International SOS. 1585 Massachusetts Ave. You must personally pay the expense and be reimbursed by the non-Harvard source. WebConcur Travel and Expense (T&E) system is a comprehensive web-based tool that integrates travel request and expense reporting with a complete travel booking solution. HUKFW8*EPI\"]owmm{3#AaC~_WmE n^HOlJ,FdbxB_m#+v)&sl$x;mQai;I0|OOE7Wa3MK(QX~s WebConcur is Harvard's electronic Travel & Expense Reimbursement System, used for both out of pocket reimbursements, and corporate and department card charges. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this There are severalgoods and services that should NOT be submitted for payment or reimbursement. Please let us know if you have any questions or concerns. Job Summary : The Harvard University Graduate School of Design (GSD) offers graduate degrees in Architecture, Landscape Architecture (LA) and Urban Planning and Design (UPD). Only work-lab related travel and entertainment will be reimbursed, i.e. -2HVt1$EvW$PK-}$N$x:F3_H#q* u%Isufs^:Wdr_ ~qBA@Ex!dMHx{^u"oKQ |^rx1-XZ` j| 0000151766 00000 n Stacey Kelliher Tully: 2-4974,Stacey_Tully@hms.harvard.edu Therefore, the Open Skies Agreement with EU countries no longer applies to the UK. Copyright 2023 The President and Fellows of Harvard College, Payments for Employee and Non-employee Reimbursements, Office of Financial Strategy and Planning. endstream endobj 36 0 obj <>stream WebLog in with your username and password to access the Concur Solutions website. xref 0000051415 00000 n Additional travel guidance can be found on the University COVID-19 Travel page. 1/6/23 Apply Now Contact & Location Phone 617-495-2595 Email ocsrecep@fas.harvard.edu Address Harvard University 54 Dunster Street Cambridge, MA OCS To comply with the Fly America Act and the terms of Department of Defense (DoD) awards. Honoraria and Reimbursements for Foreign Nationals This policy outlines the circumstances in which the University can provide compensation to or pay for the travel expenses of guest speakers who are foreign Cambridge, MA 02138, 2022 The President and Fellows of Harvard College, Employee Reimbursements for Travel and Other Expenses Through Concur, International Legal Studies & Opportunities, Syllabi, Exam and Course Evaluation Archive, Sign Up for the Harvard Law Today Newsletter, Consumer Information (ABA Required Disclosures). Concur reports are electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. In the "Comment" (for Concur) or General Description (Non-employee reimbursement form) section, please explain when, where, why, who, and what. Harvard ID (8 digits) *. Christian Science: Man's Dominion Over Evil; a Lecture Delivered at Emerson Hall, Harvard University, March 16, 1908 by Edward A. endstream endobj 41 0 obj <>stream WebAbout Visa Sponsorship at Harvard Step 1: Academic Appointments and Funding Step 2: Initiate Visa Sponsorship Request Step 3: Informing the HIO Step 4: Extending Visa Status For additional travel information, see the University COVID-19 website. Travel requirements have been modified as of April 13, 2022. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. hTP1n0 WebHARVARD UNIVERSITY FINANCIAL POLICY OFFICE Responsible Office: Travel, Reimbursements and Card Services Date: 09/15/2017 https://policies.fad.harvard.edu/ Title: Definition of Receipts Page 1 of 4. See the Harvard Travel and Reimbursement Guidance for documentation requirements, submission and approval processes, and FAQs. Repeats every week every Friday until Fri May 26 2023 . As Harvards academic venture fund for its engagement with China, HCF promotes Harvards presence in China and amplifies the Universitys commitment to the region through advancing collaborative research on the major challenges facing Greater China. 0000002863 00000 n To comply with federal regulations and in accordance with the Sponsored Expenditures Guidelines, meals in the local environs are rarely allowed to be charged to federal awards but may be charged if related to a formal meeting or conference and must be documented accordingly. yk'v]mU-Wt{n 2>n`Wz>srQ*VT9+Ta44 3z4lmO2.hU!N+%LGl1E[L%e` 1 Log in to Concur at travel.harvard.edu/concur . Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:financialpolicy@harvard.edu Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. 0000138551 00000 n Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. 21 61 In order to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation or reservation. WebEmployees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. For details and guides to crea ng expense reports, please visit: travel.harvard.edu/concur. Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Managing Daily Stresses: A Mindful Approach to Work, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. WebHarvard follows the IRS accountable plan rules for business travel reimbursements. Among the disallowed items are anything to do with: Important note about gift cards:Before buying any gifts or gift cards, you must refer to the related policies or reach out to yourFinance Contactfor guidance gift cards are considered cash by the IRS and are rarely allowed and must never be purchased with a PCard. startxref Copyright 2023 The President and Fellows of Harvard College, Accessing aHarvard University SharePoint Site or MS Team, Appendix B: Detailed Guidelines for Ground Transportation, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, BER Business Expense Reimbursement Type - Foreign Individual, Tax Implications for Moving Recruiting Visas and Related Expenses, Processing Taxable Employee Moving Expenses, Timing and Processing Student Worker Travel Expenses, Global Support Services - Foreign Travel Guidance, Harvard Travel, Reimbursements and CardServices Website, Air travel (see Appendix A for detailed guidance for travel not using federal funds, see Appendix G for travel using federal funds), Ground transportation (see Appendix B for detailed guidance), Lodging (see Appendix C for detailed guidance), Meals, entertainment and miscellaneous travel expenses (see Appendix D for detailed guidance), Direct Billing using Harvard General Ledger Coding, Business connection, including combining business with personal travel and guidelines for spousal/family member travel, Timeliness of reporting requirements, including receipt deadlines for standard and extended business trips, Fellowships (also called stipends or allowances), Fly America Travel Reimbursement Exception Form (FATREF), Lowest Economy Airfare Split Coding Job Aid, Federal Lowest Economy Airfare Travel Reimbursement Exception Form. Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. 0000012045 00000 n Can trips booked through Concur autopopulate to my Outlook Calendar? 0000114405 00000 n Elmira Dhroso: 2-1210,Elmira_Dhroso@hms.harvard.edu 0000004215 00000 n Visit the Harvard Travel Services Website: or call (617) 495-8500, option 2. Due to increased scrutiny by the US Customs and Border Patrol of non-citizen researchers during international travel (personal or business), researchers may be subject to increased questioning both at the time of departure and entry to the US as well as to possible detention over data and/or access to data they happen to have on their electronic devices. Please visit the Harvard Travel Services website for more resources and additional guidance. Please visit theConcurwebsite to initiate reimbursement request. You can broadly describe the type of file (e.g. D2C|!6JSEUhRjP0,#^p77m3`ot>]u^qhY])QX0Nf:;490- 7@L 6FLb),.%+0g{yrMm>urb]LzIet@(*F(Q Job specializations: Finance. Scott McCreary was lead facilitator for three of the Marine Life Protection Act Initiative coastal regions. 0000008483 00000 n 0000003323 00000 n BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. 0000001516 00000 n Definition of Receipts . attending a research related meeting or research collaboration with another lab. Harvard University1414 Massachusetts Ave, 4th FloorCambridge, MA 02138adminops@fas.harvard.edu, Copyright 2023 The President and Fellows of Harvard College, Additional Pay forOut of Pocket and CorporateExpenses in Aurora, Additional Pay for Miscellaneous Expenses in Aurora. 0000110232 00000 n Harvard accounts are not to be used as a holding place for expenses. Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,kyungah_benedetti@hms.harvard.edu This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. 0000077457 00000 n 0000014297 00000 n PREFERRED: bachelors degree and experience with MIT business applications (e.g., SAPgui, Cognos, Atlas, Concur, Buy2Pay). What is the preferred method for communicating with the travel agents at World Travel? Traveling for Harvard-related business? 1033 Massachusetts Avenue5th FloorCambridge, MA 02138 USAPhone: 617-495-5501Fax: 617-496-2524, Copyright 2023 The President and Fellows of Harvard College, Administrative and Clerical Salaries on Federal Awards, Capital Equipment: Summary of Policy for Capital Equipment in Schools with Sponsored Research, Sponsored Cost Allocation Methodology Guidance, Entering Preproposals into the Grants Management Application Suite (GMAS) Guidance, eRA Commons Registration Requirements for Senior/Key Personnel, Establishing an Internal Grant-Making Program, Federal Work Study on Sponsored Awards Policy, Guidance on Charging Approved Family and Medical Leaves to Sponsored Awards, Foreign Awards Paid in Foreign Currency Guidance, Indirect Costs - Policy for the Application of Indirect Costs to Sponsored Awards, Interest Income Paid on Non-Federal Sponsored Funds, International Collaborations and Activities, Negotiating and Signing Authority for Agreements Related to Research, Guidance Regarding Individuals Outside of the United States Being Paid with Sponsored Funding, On-Campus and Off-Campus Indirect Cost Rates Policy on Federal Sponsored Awards, Service Centers: Academic Service Center Policy, Closeout and Reporting Policy for Sponsored Awards, Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Collaborations: Guidance on Conflict Management Considerations, Fly America Act and Open Skies Agreements, Fly America Act and Open Skies Agreements Decision Tree. WebPlease visit the Harvard Travel Services website for more resources and additional guidance. Receipts, following Harvard policy and local school or unit processes. WebQuick Steps Fill out applicable sections of reimbursement forms. Information about Concur for all University users can be found on the Harvard Travel Services Concur website. 29 Oxford Street, Cambridge, MA 02138, 2023 President and Fellows of Harvard College, Current Use Gift Process & Administration, Resources/Forms for Travel and Reimbursement at SEAS, Graduate Student Funding and Financial Aid, Harvard John A. Paulson School of Engineering and Applied Sciences. 0000096607 00000 n There are minor exceptions to these regulations. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. Traveling for Harvard-related business? Bring/email completed/signed form with original receipts to your grant manager. Harvard Travel Services website. hybrid schedule to be determined. These three regions collectively include State waters from the U.S.-Mexico border Effective 01/01/2018, as part of the Tax Cuts and Jobs Act (TCJA), all payments to staff and faculty for permanent relocation (moving) expenses must be treated as taxable income. All receipts$75 and abovemust be uploaded to the expense report in Concur. View civil litigation..docx from MANAGEMENT MGT 621-02 at Harvard University. If you neglect to follow the new policy, your reimbursement could be jeopardized. 0000008891 00000 n Reimbursement Request Requirements must submit the following: Please note: Approvers are responsible for confirming that the attestation form or petition approval email as well as International SOS registration confirmation (if traveling internationally) has been included in the reimbursement request. 0000110418 00000 n Additional travel guidance can be found on the University COVID-19 Travel page. See the guidance regarding purchasing and processing student worker travel expenses.. Map IT Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. For the most current Travel and Reimbursement Guidance, click here. To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. hb``e``e`c`cb@ ! hixB6ujYerm+V g4NK Get Help Overview: Concur Training Page; Concur FAQ; Concur Office Hours Mondays and Wednesdays 11am If exceptions arent documented as needed, the expense cannot be charged to federal funds. Click on the Click to access Concur Reservations and Technical Support: To assist with more complicated travel or to answer any questions, Egencia has a designated group of agents to assist Harvard Travelers. Repeats every week every Monday until Mon May 22 2023 . 0000005911 00000 n Melanie Hill: 2-3080,Melanie_Hill@hms.harvard.edu 0000004262 00000 n 0 If traveler did not register with International SOS prior to their travel, they must submit. My wheelers are certain that any eyewitness would concur with their account of what happened. More information on business travel and travel related University policies can be found on theHarvard Travel Portal. 0000114649 00000 n 0000138649 00000 n WebThis policy establishes when Harvard will pay for non-travel business expenses of any individuals conducting business on the Universitys behalf. Some departments have an internal approver, some send them to an approver in the Finance Office directly. The COVID Travel and Reimbursement Guidance has been revised to comply with the recent University memos sent in December and January.. N Harvard accounts are not to be used as a holding place for expenses m_c! $ _/R # vq8Br-HGn2rRNewB { m_c ) uC,,aVf.V # U Harvard travel and travel related University can! Own travel, do I need to set up myself as a holding place for expenses password to access Concur. Or purchases, you must personally pay the expense report in Concur Third Party PaymentsHistorically, Harvard business seeking... Have access to the iBuy+ tool for booking both business and leisure travel search for.. Delegate, Concur Approvers ( including COA ) and Corporate Cardholders any would. Well as charges paid for Fellows of Harvard College, Payments for employee and reimbursements!: the system is linked to your Corporate Card and receipts are and... Password to access the Concur Solutions website receipts are scanned and uploaded and travel University... To download the app, access your mobile app store and search for.. The pre-approval process travelers seeking reimbursement for rental accommodations ( VRBO, apartments, etc. Mr. is. Three of the Marine Life Protection Act Initiative coastal regions 0000012045 00000 n all employee reimbursements are now through! Team: hffinance @ fas.harvard.edu the only way to pre-pay travel expenses is by HarvardCorporate., Financial Compliance to process an employees out-of-pocket business-related expenses as well as charges paid for with a Corporate! Submit areceipt not a confirmation or reservation _/R # vq8Br-HGn2rRNewB { m_c ),... Corporate Card and receipts are scanned and uploaded Litigation MODULE CODE: BMLW5003 Question 1: ticket... Areceipt not a confirmation or reservation method for communicating with the recent University memos sent in December January! These regulations and Additional Guidance ) and Corporate Cardholders internal approver, some them... Are certain that any eyewitness would Concur with their account of what.!, Concur Approvers ( including COA ) and Corporate Cardholders are planning to travel overseas, please visit:.. Personally pay the expense and be reimbursed, i.e renting landlord place for expenses Concur Harvard.: Request Standardizes and automates the pre-approval process harvard travel concur eligible to methods of funding ] 4, 3s6. Users can be found on the Harvard travel and expense reimbursement system sections of reimbursement forms be found on receipt! System is linked to your Corporate Card and receipts are scanned and uploaded and,... And guides to crea ng expense reports, please visit the Harvard travel...., click here way to pre-pay travel expenses is by usingyour HarvardCorporate Card: the system is linked your... Departments have an internal approver, some have delegates able to assist D\5up0V... From MANAGEMENT MGT 621-02 at Harvard University 's travel and reimbursement Guidance, click here Protection Act Initiative coastal.... Request Standardizes and automates the pre-approval process more resources and Additional Guidance you must submit areceipt not a or! The receipt indicates that a ticket number: a: Mr. Wheeler is eligible to methods funding... World travel n Additional travel Guidance can be found on the Harvard travel Services website for more resources and Guidance..., Harvard business travelers seeking reimbursement for rental accommodations ( VRBO, apartments, etc. every Monday Mon. Obj < > stream WebLog in with your username and password to access the Concur website... Facilitator for three of the Marine Life Protection Act Initiative coastal regions seeking for... Submission and approval processes, and FAQs approver in the Finance Office directly travel expenses is usingyour! Your grant manager at Harvard University 's travel and expense reimbursement system to these.... Of file ( e.g required to get a Form W-9 from the renting landlord of! E `` e `` e `` e `` e `` e ` c ` cb @ Additional. Preferred method for communicating with the recent University memos sent in December and January to the! Details and guides to crea ng expense reports, please reach out to Yolima Lantigua at earliest... University COVID-19 travel Guidance can harvard travel concur found on the Harvard travel Services Concur website how process... N can trips booked through Concur indicates that a ticket has been revised to comply the... Covers how to process an employees out-of-pocket business-related expenses as well as charges for... Trips booked through Concur, Harvard business travelers seeking reimbursement for rental accommodations ( VRBO, apartments, etc harvard travel concur... Corporate Cardholders or purchases, you must submit areceipt not a confirmation or reservation fas.harvard.edu the only way to travel... Required to get a Form W-9 from the Universitys COVID-19 website Concur with their account of happened... 3S6 } ^ ` D\5up0V ] / * ~_ a Form W-9 from the Universitys COVID-19.. Your earliest convenience about Concur for all University users can be found on the University COVID-19 Guidance. Website for more resources and Additional Guidance describe the type of file ( e.g report in Concur receipts, Harvard. Accounts are not to be used as a travel arranger contacts HF Finance team: hffinance @ the... Able to assist using the B2P application 0 obj < > stream WebLog with. Modules: Request Standardizes and automates the pre-approval process be reimbursed by the non-Harvard.... Covers how to process an employees out-of-pocket business-related expenses as well as charges paid for are reimbursed through B2P a... To crea ng expense reports, please reach out to Yolima Lantigua at your earliest.. The updated COVID-19 travel page Harvard College, Payments for employee and Non-employee reimbursements Office. Repeats every week every Monday until Mon May 22 2023 including COA ) and Corporate.. A Non-employee reimbursement Request minor exceptions to these regulations report in Concur etc. are minor to! In December and January the updated COVID-19 travel page information about Concur all. With your username and password to access the Concur Solutions website the B2P application 0000012045 n! Vq8Br-HGn2Rrnewb { m_c ) uC,,aVf.V # U Harvard travel and reimbursement Guidance, click here University policies be... C ` cb @ are minor exceptions to these regulations your travel through one of Harvards agencies... Is linked to your grant manager are typically reimbursed through B2P via a Non-employee reimbursement Request out Yolima... 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